Delegation of Powers

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Delegation of Powers

West Virginia Code §18B‐2A‐4 sets forth powers, duties and responsibilities of the Board of Governors of each public higher education institution in the state. This document enumerates those powers, duties and responsibilities that the Glenville State University Board of Governors wishes to retain for itself and those that it chooses to delegate to the President of the University pursuant to West Virginia Code § 18B‐2A‐4(t). Given its legal responsibility for the University, the Board of Governors maintains control of all broad institutional policy. The powers, duties and responsibilities that are delegated to the President represent the day‐to‐day operation of the institution and reflect the implementation of policy.

The Glenville State University Board of Governors retains the following powers and duties:

  1. Determining the financial, business and education policies of the University.
  2. Approving the master plan for the University.
  3. Approving a ten‐year campus development plan.
  4. Subject to W. Va. Code § 18B‐1B, approving all academic degree programs offered by the University.
  5. Submitting to the Commission, as appropriate, any data or reports requested by the Commission within the time frame set by the Commission.
  6. Soliciting voluntary support.
  7. Appointing a President for the University, subject to W. Va. Code § 18B‐1B‐6.
  8. Subject to federal and state laws and regulations, managing personnel matters related to the President of the University, including but not limited to compensation, changes in salary, discipline, and dismissal.
  9. Conducting written performance evaluations of the President, pursuant to W. Va. Code § 18B‐1B‐6.
  10. Delegating and revoking, within prescribed standards and limitations, the part of its power and control over the business affairs of the University to the President of the University as necessary and prudent to enable the University to function in a proper and expeditious manner and to meet the requirements of the master plan and compact.
  11. Adopting, amending, or repealing rules, guidelines, or policy statements of the Board of Governors consistent with rules of the Commission.
  12. Establishing tuition and fees, consistent with Commission rules.
  13. Issuing and redeeming revenue bonds.
  14. Approving capital projects, consistent with any guidelines of the Commission.

The Glenville State University Board of Governors hereby delegates the following duties and responsibilities to the President of the University until further notice and unless revoked, in whole or in part, by action of the Board of Governors.

  1. Controlling, supervising and managing the financial, business, and education policies and affairs of the University. The Board of Governors shall be provided reasonable prior notice of any loan to, or other financial obligation of, the University exceeding $50,000 in the aggregate, including but not limited to subsequent yearly agreements for materially the same loan or obligation.
  2. Directing the development of, and periodic updates to, a master plan for the University in accordance with W. Va. Code § 18A‐2A‐4(b).
  3. Directing the development of, and periodic updates to, a ten‐year campus development plan in accordance with W. Va. Code § 18A‐19.
  4. Prescribe for the University in accordance with its master plan and compact, specific functions and responsibilities to achieve the goals, objectives, and priorities established in W. Va. Code §§ 18B‐1 and 18B‐1D to meet the higher education needs of its area of responsibility and to avoid unnecessary duplication.
  5. Developing and maintaining an administrative organization and campus governance structure to facilitate both input into policy development and effective utilization of the resources required to achieve the University’s goals and mission.
  6. Directing the preparation of an appropriation request for the University, which relates directly to missions, goals and projections found in the master plan and the compact.
  7. In consultation with the Board of Governor’s, considering, revising, and submitting for review and approval to the Commission, as appropriate, an appropriation request on behalf of the University.
  8. Directing the preparation of any data or reports requested by the Commission within the time frame set by the Commission.
  9. Consulting, cooperating, and coordinating with the State Treasurer and the State Auditor to update as necessary and maintain an efficient and cost‐effective system for the financial management and expenditure of appropriated and nonappropriated revenue at the University, which system shall ensure that properly submitted requests for payment are paid on or before the due date but, in any event, within fifteen days of receipt in the State Auditor’s Office.
  10. Directing the preparation of, and presentation to the Board of Governors for approval, the annual operating and capital budgets; in addition, making budgetary allocations and supervising the expenditure of all funds.
  11. Providing and transferring funds and property to certain corporations pursuant to West Virginia Code § 18B‐12‐10.
  12. Transferring funds from any account specifically appropriated for the University’s use to any corresponding line item in a general revenue account at any agency or the University as long as the transferred funds are used for the purposes appropriated.
  13. Transferring funds from appropriated special revenue accounts for capital improvements of the University to special revenue accounts at agencies or the University as long as the transferred funds are used for the purposes appropriated in accordance with W. Va. Code § 18B‐19.
  14. Reviewing, at least every five years, all academic programs at the University and addressing the viability, adequacy and necessity of each program in relation to established state goals, objectives and priorities, the master plan, the compact, and the education and workforce needs of the University’s responsibility districts.
  15. Directing the conducting of periodic studies of the University’s graduates and their employers to determine placement patterns and effectiveness of the education experience.
  16. Ensuring that the sequence and availability of academic programs and courses offered by the University are such that students may complete programs in the time frame normally associated with program completion.
  17. Ensuring that the needs of nontraditional University‐age students are appropriately addressed and assuring core coursework completed at the University is transferable to any other state institution of higher education for credit with the grade earned.
  18. Administering a system for the hearing of employee grievances and appeals therefrom, consistent with state code and Higher Education Policy Commission policies and procedures.
  19. Employing and supervising all faculty and staff at the University.
  20. Utilizing faculty, students, and staff in institution‐level planning and decision making when those groups are affected.
  21. Subject to federal and state laws and regulations, administering a system for the management of personnel matters, including, but not limited to, discipline for employees at the University.
  22. In consultation with the appropriate chancellor and the Secretary of the Department of Administration, developing, updating as necessary, and maintaining a plan to administer a consistent method of conducting personnel transactions, including, but not limited to, hiring, dismissal, promotions, changes in salary or compensation and transfers at the University, and each personnel transaction shall be accompanied by the appropriate standardized system or forms, as appropriate, which shall be submitted to the respective governing board and the Department of Administration.
  23. Soliciting and utilizing or expending voluntary support, including financial contributions and support services, for the University.
  24. Entering into contracts or consortium agreements with the public schools, private schools, or private industry to provide technical, vocational, University preparatory, remedial, and customized training courses at locations either on campuses of the University or at off‐campus locations in the University’s responsibility districts. The Board of Governors shall be provided reasonable notice of any contracts or consortium agreements regarding changes to existing programs or creation of new programs prior to formal execution or formal public announcement thereof.
  25. Abiding by any existing rules setting forth standards for accepting advanced placement credit for the University; provided that individual departments of the University, with approval of the faculty senate, may require higher scores on the advanced placement test than scores designated by such rules when the credit is to be used toward meeting a requirement of the core curriculum for a major in that department.
  26. Purchasing or acquiring all necessary materials, supplies, equipment and printing required.
  27. Preparing and submitting to the Board of Governors, by November 1 of each year, an annual report on the University’s performance in relation to the master plan and compact.
  28. In consultation with the Board, acquiring legal services that are necessary, including representation of the Board of Governors, the University, employees, and officers before any court or administrative body. The counsel may be employed either on a salaried basis or on a reasonable fee basis.
  29. Contracting and paying for any disability insurance for a class or classes of employees at the University.
  30. In consultation with the Board, contracting and paying for any supplemental employee benefit; provided, that the Board of Governors has the sole power and discretion to institute supplemental benefit programs that incur institutional expense.
  31. Granting tenure, promotion, and sabbatical leaves (except when requested by the President).
  32. Hearing student appeals when appropriate.
  33. Granting tuition and fee waivers.
  34. Directing the preparation of the University catalog.
  35. Overseeing and leading the University’s athletic program and ensuring compliance with all NCAA, OCR, conference rules, policies and procedures.
  36. Ensuring the safety, security and maintenance of all buildings and grounds.
  37. Serving as liaison with the GSU Foundation and GSU Alumni Board and coordinating activities, programs and contracts between the foregoing bodies and the University.
  38. Communicating to the Board the current condition and potential problems facing the University.
  39. Representing the University before external public and private sector constituencies.
  40. Communicating the needs of the University to the governor, legislators, other state, federal and local officials, and citizens of the state.

The above are the complete delegations from the Glenville State University Board of Governors to the President, and all powers, duties, responsibilities delegated by previous governing boards, including representations and understanding, oral or written, not specifically embodied herein in writing are superseded and shall not have any force or affect whatsoever.


Approved by the Board of Governors
January 16, 2002

Revised and Approved by the Board of Governors
February 13, 2006

Revised and Approved by the Board of Governors
December 10, 2021